#SIX ELEMENTS OF ALL BUSINESS LETTERS FULL#

Generally, the body consists of the following: It is, therefore, important to organise and arrange the material very carefully. The purpose of this part is to convey the message and to produce a suitable response in the reader. The body is the most important part of a letter. Subject and reference must be separate and must stand out clearly to get the attention of the reader. In a reply to an earlier letter reference numbers, date etc. The usual practice is to type this line in a double space between the salutation and the first line of the body. By seeing this the reader can understand at a glance what the letter is about. The purpose of subject line is to let the reader know immediately what the message is about. While addressing a firm, company or a club, etc. It is placed two spaces below attention line or two spaces below the inside address. The choice of salutation depends upon the personal relationship between the writer and the reader. It shows the respect or affection or politeness which you introduce in a letter. When a letter is addressed to a company so that it should reach a particular office by name or a particular department, then attention line is typed below the inside address. If the officer is an unmarried woman add Miss and if married Mrs. If the letter is addressed to an officer by name write Mr. If the firm bears personal title, messers should be used. While addressing a firm, ‘Messers’ is used before the name.

should be written as indicated in the source you got the address from.

#SIX ELEMENTS OF ALL BUSINESS LETTERS FULL#

The full address, i.e., the name of the person, firm, street, road etc. If there is no attention line it is given above the salutation in the left margin. It is generally written two spaces above the attention line and two spaces below the level of date. The inside address consists of the names and address of the person or firm to whom the letter is written. will create good impression in the minds of the reader. The style of the letterhead, the paper on which the letter is written, the neatness of writing etc. Therefore, a letter should be carefully drafted and sent to the addressee. Defects in a letter will definitely endanger the chances of winning the attention of the reader. It speaks to the addressee on behalf of the writer.

Hence letter- writing is of vital importance in business.Ī letter represents the writer. He can find market easily all over the world by sitting in his chair. It is through letter-writing a businessman can be in touch with everyone on the globe.

A letter serves as a medium for buying goods, selling goods, collecting debts, earning the goodwill of the customers and also thrashing out all the important problems. Through letters a business-man tries to open up and maintain business relations, to introduce, to promote and conclude transactions. In every business, letters play an important part.

Six elements of all business letters